POSTER PRESENTATIONS

Posters will be chosen from submitted abstracts. Abstract submission closed on November 3, 2024. Submission notifications will be sent in late December.

POSTER SESSION DATES/TIMES

All poster presentations are in-person and will take place in Coral 3 of the Hilton Hawaiian Village® Waikiki Beach Resort. All times are Hawaii-Aleutian Standard Time (HST).

All poster sessions are moderated. During the session, you will remain by your poster board and share your research with other attendees.

  • Poster Session A: Friday, March 21, 10:00 am – 11:00 am HST
    • Setup: 9:00 am
    • Breakdown: 11:30 am – 12:30 pm
  • Poster Session B: Friday, March 20, 1:15 pm – 2:15 pm HST
    • Setup: 12:15 pm
    • Breakdown: 2:45 pm – 4:45 pm
  • Poster Session C: Saturday, March 22, 10:00 am – 11:00 am HST
    • Setup: 9:00 am
    • Breakdown: 11:30 am – 12:30 pm
  • Poster Session D: Saturday, March 22, 1:15 pm – 2:15 pm HST
    • Setup: 12:15 pm
    • Breakdown: 2:45 pm – 4:45 pm
  • Poster Session E: Sunday, March 23, 10:00 am – 11:00 am HST
    • Setup: 9:00 am
    • Breakdown: 11:30 am – 12:30 pm
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REVISIONS AND REASSIGNMENTS

Revisions to the Abstract Submission, including the Author Listing, Title, Body and Figures, are not permitted. The Abstract will be included in the Annual Meeting materials as submitted.

As noted during abstract submission, the Presenting Author that was listed during the submission will be the first author in the final author listing.

POSTER PRESENTER REIMBURSEMENT POLICY

Poster Presenters at the Annual Meetings are responsible for all expenses including registration, hotel, and travel. No reimbursement is provided. Presenters must register for the meeting.

Creating Your Paper Poster Presentation

Presenters are asked to create a traditional paper poster for display in the poster hall on the day of their session. Each presenter will be provided a poster board that is 8’ W x 4’ H (2.43 meters by 1.21 meters). Allow room for a 1-inch border.

Your poster should include: 

  • The most successful posters are graphically rich presentations of your research that highlight and summarize the main points, with the poster presenter filling in the details in person at the session. The least effective poster format is an enlarged copy of your manuscript.
  • Place the title of your paper and authors prominently at the top of the poster.
    • Include the authors’ names and contact information in case the viewer is interested in more information.
  • Include the background of your research followed by results and conclusions. A successful poster presentation depends on how well you convey information to an interested audience.

Size, fonts, and color:

  • The maximum poster size is 8’ W x 4’ H (2.43 meters by 1.21 meters). Allow room for a 1-inch border.
  • Prepare diagrams or charts legibly in a size sufficient to be read at a distance of 2 meters.
  • Recommended font sizes:
    • Headers: at least 36-point font (1.2 cm height)
    • Paragraph and figure captions: at least in a 24-point font (0.9 cm height)
    • Body copy: at least 25-point font (1.0 cm height)
  • Choose your colors to provide strong contrast and avoid pairing red and green elements to assist those with red-green color blindness.
  • A serif font (e.g., Times) is often easier for reading main text, and a non-serif font (e.g., Arial or Helvetica) is more legible for headers and figure labels.

Poster Printing

You are responsible for printing your poster and any costs associated. IARS has arranged optional poster printing through Aloha Business Center located onsite at the Hilton Hawaiian Village located in the Diamond Head Tower. All posters must be picked up on your own; they will not be brought to the meeting space.  Printing requests must be submitted by March 14, 2025. Create your poster and save it to your desktop before submitting through the link below. We recommend using PowerPoint but you can use any other software you wish.

Order Your Poster Here